The Role of an Event Platform in Automating the Check-In Process

An event management software is used by many event agencies and organisers today. One of the best uses of this type of software is automating the check-in process. Using a software with data integration, you can confirm the attendance of your guests from different platforms such as the software dashboard itself and the onsite check-in app. Since data is automatically synced in between the platforms, you do not have to worry about importing or exporting data.

Here are some specifics on how to use the software or the said mobile app.

1.) How to use the software dashboard

Foremost, you will need to use the same software for attendee registration. You have to make sure that the software you are using can handle both registration and onsite check-in at the same time. This saves you time from importing any data. It would be easier for you to confirm attendance since attendees’ records are already stored in the event planning software.

Now when your registration website is already closed and you already have the final version of your attendee list, you can now focus on onsite check-in. Go to your software dashboard and look for a section for check-in. On the dates of your event, your staff can just bring their laptops and stay at a station marked for onsite check-in.

Additionally, you can prepare event badges beforehand so that when a guest is successfully checked in, you just have to give him or her a badge.

2.) How to use the onsite check-in app

On the other hand, the onsite check-in app is practically a mobile app that your staff can download to their phones or mobile devices. The app should be available for download via the App Store or Play Store.

One of the best features of the onsite check-in app is your ability to read QR codes found on attendees’ tickets. By simply scanning the QR code of a ticket using your mobile device’s camera, attendance can be confirmed in as fast as two seconds. If you are organizing a large event, this solution is a godsend for you to significantly reduce queuing times.

Aside from the QR code reader, you can also manually confirm the attendance of your attendees straight from the app. You can simply pull up any guest list and click on the profile of each attendee. You can mark an attendee as confirmed, cancelled, or pending for example.

To read about a software solution that can be used for conferences, read more about the conference management software.